Records Officer 1 (PIDG/RIM 2)

Job Purpose

Under the supervision of the Manager, Commercial Services, the Records Officer, provides the Postal Corporation with support services to include customer service support, inventory and records management, and general administrative support, to allow for the effective and efficient execution of commercial services. 

Key Responsibilities

• Conducts inventory stock counting/ inventory accuracy checks at the Postal Corporation to ensure items received whether as part of government assets or as part of commercial services operations for business clients are tagged and accounted for; 
• Updates record of all government assets, received issued and outstanding balance by recording quantity ordered, unit cost, total cost of quantity ordered along with invoice and delivery number issued; 
• Assists with stock - taking/stock confirmation in conjunction with designated staff for the Postal Corporation; 
• Updates all records and ensure there is an organized filing system 
• Performs similar duties for business support products and service implemented by the Postal Corporation from time to time; 
• Performs any other related duties that may be assigned from time to time, as directed by Supervisor. 

Required Knowledge, Skills and Competencies

Core: 

• Good oral and written communication skills 
• Good team working skills 
• Ability to use own initiative 
• Compliance 
• Numerical and analytical skills 
• Integrity 
• Good problem-solving and decision-making skills 
• Confidentiality 

Technical: 

• Knowledge of the Staff Orders for the Public Service and the Public Service Regulations
• Knowledge of Accounting principles, practices and procedures 
• Knowledge of Government of Jamaica Records and Information Management Policy and Procedures Manual 
• Knowledge of the Public Bodies Management and Accountability Act 
• Computer proficiency and experience using spreadsheet, charting, and other software tools, such as Microsoft Word, Excel, PowerPoint, and Outlook. 
• Attention to detail with good degree of accuracy 

Minimum Required Qualification and Experience

• Graduated from a Secondary institution with four (4) subjects at the CXC or GCE ‘O’ Level, including English Language and a numeric subject, plus a minimum of three to four (3-4) years’ experience at the Level 1 or an equivalent academic training and experience. 

Special Conditions Associated with the Job

• Lifting of items; 
• Exposure to dust; 
• Standing for extended periods; 
• Sitting for extended periods; 
• Exposure to hazardous fumes; 
• Exposure to harmful chemicals;
• May require work beyond normal working hours and on weekends; 
• Required to follow relevant safety guidelines issued by the Company and/or as may be prudent in the execution of duties; 
• Necessary safety and protective gears to be worn in the execution of duties.

Please note that only shortlisted applicants will be contacted.